Description

Introduction

The General Data Protection Regulation (GDPR) is not just for lawyers, IT teams, or compliance officers. Every employee who interacts with personal data plays a crucial part in ensuring data protection. Whether you’re sending emails to customers, processing payroll, or analyzing user behavior, your actions must align with GDPR principles. This module helps you understand your specific responsibilities and how you contribute to organizational compliance.

Prerequisites

• Basic familiarity with workplace technology (email, databases, internal tools)

• No prior legal or compliance knowledge required

Table of Contents

1. GDPR Basics for Every Employee

 1.1 What is GDPR and Why It Exists
 1.2 Who is Protected Under GDPR?
 1.3 Key Definitions: Data Subject, Controller, Processor

2. Your Day-to-Day Role and GDPR

 2.1 Common Employee Touchpoints with Personal Data
 2.2 Examples: Handling Emails, Spreadsheets, Contact Forms
 2.3 Data Responsibility in Different Departments (HR, Sales, Marketing, IT)

3. Core Principles You Must Follow

 3.1 Data Minimization and Purpose Limitation
 3.2 Accuracy and Storage Limitation
 3.3 Lawful, Fair, and Transparent Processing

4. Data Security: Your Daily Duty

 4.1 Locking Devices and Screens
 4.2 Using Approved Apps and Storage
 4.3 Emailing and Sharing Personal Data Responsibly

5. Avoiding Common Mistakes

 5.1 Sending Data to the Wrong Recipient
 5.2 Storing Data in Unsecured Places
 5.3 Using Unauthorized Tools or Apps

6. Recognizing and Responding to Risks

 6.1 Spotting Potential Data Breaches
 6.2 What to Do When Something Goes Wrong
 6.3 The Importance of Timely Incident Reporting

7. Understanding Data Subject Rights

 7.1 How a Customer Might Exercise Their Rights
 7.2 Who to Notify Internally
 7.3 Never Handle These Requests Alone

8. Your Role in Maintaining Trust

 8.1 Acting Transparently with Data
 8.2 Respecting Confidentiality
 8.3 Building a Culture of Compliance

Understanding your role under GDPR empowers you to handle data responsibly and avoid costly missteps. Compliance is not a one-time event—it’s a culture driven by everyday actions. By knowing how your work touches personal data, and applying these principles, you protect both individuals’ rights and your organization’s reputation.