Description

Introduction

GDPR isn’t just about knowing the law—it’s about applying it consistently through well-defined policies and procedures. This session provides a hands-on guide to implementing GDPR principles in daily operations. From data mapping to breach response, you’ll learn how structured processes can support long-term compliance, minimize risk, and build stakeholder trust.

Prerequisites

• Basic understanding of GDPR principles

• Familiarity with your organization’s data-handling practices

• Ideal for compliance officers, IT leads, HR, and department managers

Table of Contents

1. Laying the Foundation for Compliance

 1.1 Why Policies Matter for GDPR
 1.2 Translating Principles into Action
 1.3 Organizational Accountability and Ownership

2. Data Mapping and Inventory

 2.1 Identifying Personal Data and Where It Resides
 2.2 Data Flows: Collection, Processing, and Sharing
 2.3 Maintaining an Up-to-Date Data Inventory

3. Key GDPR Policies Every Organization Needs

 3.1 Privacy Policy (Internal and External)
 3.2 Data Protection Policy
 3.3 Retention and Deletion Policy
 3.4 Acceptable Use Policy
 3.5 Bring Your Own Device (BYOD) and Mobile Policy

4. Data Subject Rights Handling Procedures

 4.1 Right of Access, Rectification, and Erasure
 4.2 Right to Object and Restrict Processing
 4.3 Setting Up a Request Response Workflow
 4.4 Logging and Documenting Requests

5. Consent Management Processes

 5.1 Obtaining Freely Given and Informed Consent
 5.2 Withdrawal of Consent Procedures
 5.3 Cookie Management and Preference Centers

6. Data Breach Response Procedures

 6.1 Identifying a Breach
 6.2 Internal Reporting Protocols
 6.3 Notification to Supervisory Authorities
 6.4 Communicating with Affected Data Subjects

7. Third-Party Vendor and Processor Management

 7.1 Conducting Due Diligence
 7.2 Data Processing Agreements (DPAs)
 7.3 Ongoing Monitoring and Compliance Audits

8. Training and Awareness Programs

 8.1 Policy Onboarding for New Staff
 8.2 Regular Refresher Training
 8.3 Embedding a Culture of Privacy

9. Ongoing Monitoring and Compliance Reviews

 9.1 Internal Audits and Spot Checks
 9.2 Role of the Data Protection Officer (DPO)
 9.3 Handling Supervisory Authority Inquiries

Practical GDPR compliance goes beyond theory—it’s about making privacy protection part of daily operations. By establishing robust policies and clear procedures, organizations can reduce legal risk and strengthen public trust. A proactive, policy-driven approach ensures GDPR isn’t just followed, but lived throughout the business.