Introduction

Effective resource and capacity management are critical for ensuring smooth project execution, preventing resource bottlenecks, and optimizing workload distribution. SAP Project System (SAP PS) offers robust functionalities for planning, allocating, and monitoring resources within projects. It integrates with SAP modules like Human Capital Management (HCM) and Plant Maintenance (PM) to provide a holistic approach to resource planning.

This course delves into SAP PS’s resource and capacity management features, enabling professionals to enhance efficiency, allocate resources strategically, and maintain optimal project performance. Participants will gain insights into demand forecasting, capacity leveling, and real-time monitoring of resource utilization.

Prerequisites

• Basic understanding of SAP PS and project management principles.

• Familiarity with SAP Controlling (CO) and Human Capital Management (HCM) is beneficial.

• Knowledge of project scheduling and cost management.

Table of Contents

1. Introduction to Resource and Capacity Management in SAP PS

1.1 Overview of Resource and Capacity Planning
1.2 Role of SAP PS in Resource Management
1.3 Integration with Other SAP Modules (HCM, PM, CO)
1.4 Key Challenges in Resource and Capacity Planning

2. Resource Planning in SAP PS

2.1 Defining Resources in SAP PS
2.2 Assigning Resources to WBS Elements and Networks
2.3 Resource Availability and Utilization Tracking
2.4 Forecasting Resource Demand

3. Capacity Planning and Leveling

3.1 Understanding Capacity Planning in SAP PS
3.2 Capacity Requirements Planning (CRP)
3.3 Capacity Constraints and Load Balancing
3.4 Automating Capacity Leveling

4. Scheduling and Workload Management

4.1 Activity Scheduling and Dependencies
4.2 Workload Distribution and Optimization
4.3 Monitoring Overload and Underutilization
4.4 Using Simulation for Efficient Resource Allocation

5. Costing and Budgeting for Resources

5.1 Linking Resource Costs with SAP CO
5.2 Budget Allocation for Resources in SAP PS
5.3 Tracking Resource Cost Variance
5.4 Optimizing Resource Costs in Large-Scale Projects

6. Monitoring and Reporting on Resource Utilization

6.1 Key Metrics for Resource Utilization
6.2 Real-Time Reporting with SAP PS
6.3 Resource Performance Dashboards
6.4 Managing Deviations and Adjusting Plans

7. Best Practices and Optimization Strategies

7.1 Industry Best Practices for Resource Management
7.2 Common Pitfalls and How to Avoid Them
7.3 Case Studies of Successful Resource Planning
7.4 Future Trends in SAP PS Resource Management

Conclusion

Efficient resource and capacity management in SAP PS ensures that projects stay on track, within budget, and free from resource constraints. By leveraging SAP PS’s robust tools, organizations can optimize workforce planning, maintain balanced workloads, and enhance overall project execution.

This course empowers professionals with practical knowledge and strategies to streamline resource planning, improve capacity utilization, and achieve project success with SAP PS.