Description

Introduction

Effective procurement is essential for the successful execution of projects in SAP Project System (SAP PS). Managing external services and materials efficiently ensures seamless project execution, cost control, and timely delivery of resources. This course provides an in-depth understanding of how SAP PS integrates with SAP MM (Materials Management) and SAP SRM (Supplier Relationship Management) to streamline procurement processes.

Participants will learn how to manage project-related procurement, create purchase requisitions, handle external service procurement, track material deliveries, and ensure compliance with budget constraints. By mastering SAP PS procurement functionalities, businesses can improve supplier collaboration, optimize costs, and enhance project execution.

Prerequisites

• Basic understanding of SAP PS and project structures.

• Familiarity with procurement processes and supply chain management.

• Exposure to SAP MM or SAP SRM is beneficial but not required.

• Knowledge of cost control and budgeting concepts.

Table of Contents

1. Introduction to SAP PS Procurement

1.1 Role of Procurement in Project Execution
1.2 Challenges in Project-Based Procurement
1.3 Benefits of SAP PS Integration with Procurement
1.4 Overview of SAP MM and SAP SRM in Procurement

2. Procurement Planning in SAP PS

2.1 Defining Procurement Requirements for Projects
2.2 Linking Procurement with Work Breakdown Structure (WBS)
2.3 Budgeting for Procurement Costs in SAP PS
2.4 Identifying Key Procurement Risks and Mitigation Strategies

3. Managing Purchase Requisitions and Orders

3.1 Creating Project-Related Purchase Requisitions (PR)
3.2 Automatic PR Generation from SAP PS
3.3 Converting PRs into Purchase Orders (PO)
3.4 Approval Workflows for PRs and POs

4. Handling External Services Procurement

4.1 Defining External Service Requirements in SAP PS
4.2 Creating Service Entry Sheets and Confirmations
4.3 Managing Contracts and Service Agreements
4.4 Tracking and Controlling External Service Costs

5. Managing Materials Procurement in SAP PS

5.1 Material Requirement Planning (MRP) in Projects
5.2 Integration with SAP MM for Material Procurement
5.3 Handling Project Stock and Inventory Management
5.4 Monitoring Material Deliveries and Consumption

6. Vendor and Supplier Management

6.1 Selecting and Onboarding Suppliers in SAP SRM
6.2 Managing Supplier Performance and Evaluations
6.3 Handling Subcontracting and Third-Party Services
6.4 Negotiating Contracts and Ensuring Compliance

7. Cost Control and Budget Monitoring

7.1 Tracking Procurement Costs in SAP PS
7.2 Integration with SAP FI/CO for Financial Management
7.3 Cost Variance Analysis and Budget Adjustments
7.4 Avoiding Cost Overruns in Procurement

8. Procurement Reporting and Analytics

8.1 Generating Procurement Reports in SAP PS
8.2 Real-Time Monitoring of Procurement Activities
8.3 Customizing Procurement Dashboards
8.4 Utilizing SAP Fiori Apps for Procurement Insights

9. SAP PS Procurement Best Practices and Optimization

9.1 Industry Best Practices for SAP PS Procurement
9.2 Optimizing Procurement Workflows for Efficiency
9.3 Lessons from Real-World SAP PS Implementations
9.4 Future Trends in SAP PS and Procurement Integration

Conclusion

Efficient procurement management in SAP PS ensures that projects receive the necessary materials and services on time while maintaining budget control. By integrating SAP PS with SAP MM and SAP SRM, organizations can streamline procurement workflows, improve vendor collaboration, and optimize costs.

This course equips professionals with the skills to handle procurement challenges in project management, enabling businesses to enhance operational efficiency, reduce procurement risks, and ensure successful project execution.