Microsoft SharePoint Governance - Locus IT Services

Microsoft SharePoint Governance

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Microsoft SharePoint Governance

Microsoft SharePoint Governance is the set of policies, roles, responsibilities, and processes that control how an organization’s business divisions and IT teams work together to achieve its goals.

Every organization has needs and goals uniquely that influences its approach to governance. Larger organizations will probably wants more and more detailed governance than smaller organizations.

A Microsoft SharePoint Governance Plan can:

  • Streamline the deployment of technologies and products, such as SharePoint.
  • Help keep your organization’s system secure and compliant.
  • Helps to make sure that best return on your investment in technology.

Microsoft SharePoint Governance Team

Governance policies always support for your organization’s goals and be kept up to date as your organization’s needs change. We recommend that if you are creating a team from various disciplines across your organization to develop and maintain these policies.

Roles and Responsibilities

Executive Stakeholders

Main executives should define the overall goals of the periodically and governance committee evaluate the success of the implemented practices and policies.

Financial Stakeholders 

Financial officers should ensure that governance rules and processes help increase the return on your organization’s investment in SharePoint.

Business Division Leaders

Business leaders represent the teams that do the initial work of the enterprise and drive the architectural and functional requirements of the deployment.

IT Managers 

IT managers help develop their service offerings and determine how to achieve their IT responsibilities for example, improving security and maintaining reliability while supporting the features required by the business teams.

Software Development Leaders

Software development leaders helps to determine which customization tools are approved, how to validate code security, and ensure code-related best practices.

Technical Specialists 

Technical specialists build, design, and run IT services and solutions.

Influential Information Workers 

The members of your organization who do the day-to-day work should help ensure that the services and information architecture meet their needs.

Information Architects or Taxonomists

Members of these groups design taxonomies and information systems. Based on their understanding of the information, they develop plans that support organizational objectives and define site architecture and navigation.

Compliance Officers 

Governance includes make sure that an organization meets its legal and regulatory requirements and manages its corporate knowledge. If your organization has roles that are responsible for legal or compliance oversight, include representatives from those disciplines in your governance team.

Best Practices for Governance Plans

An effective governance plan anticipates the goals and needs of your organization’s business divisions and IT teams. Because every enterprise is identical, A governance plan to your environment by using the following steps.

Determine Initial Principles and Goals

The governance committee should develop a governance policies, vision, and standards that can be measured to track compliance and to quantify the benefit to your organization. For instance, your plan should rectify service delivery requirements for both technical and business aspects of your SharePoint deployment.

Classify your Business Information

Organize your information according to an present taxonomy, or create a own taxonomy that includes all the information that supports your business solution. After your information is highly organized, develop an information architecture to manage it. Then, determine the appropriate IT services to support it.

Develop an Education Strategy

The human element after the governance plan is the most important part in the success or failure of a SharePoint deployment. A interactive training plan should show how to use SharePoint according to the standards and practices that you are implementing and explain why those standards and practices are important.

Develop an Ongoing Plan

  • Successful governance is ongoing. The governance committee should regularly meet to preview requirements in the governance plan, re-evaluate and adjust governance principles, and resolve conflicts among business divisions for IT resources.
  • The committee should provide reports regularly to its executive sponsors to promote accountability and to help enforce compliance across your organization.
  • Although this process seems highly complicated, its goals are to increase the return on your investment in SharePoint, take advantage of the usefulness of your SharePoint solution, and improve the productivity of your organization.

Locus IT has worked with many industries by utilizing Microsoft SharePoint and we provide Microsoft SharePoint support, Microsoft SharePoint services and Microsoft SharePoint Governance Training. For more details please contact us.

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