You can setup Dynamics 365 Business Central Job Budgets for each job. The budget is utilized to plan the resources that you allocate to a job. The budget can either be general with few entries or it can consist of more entries that are divided into activity levels.
You can then compare the budgeted amounts with the actual usage as noted in the job journal. By observing the differences between real usage and budgeted usage, you can control an ongoing project and improve the quality of future jobs by reducing the risk of underestimating costs.
Dynamics 365 Business Central Job Budgets Procedure
1. To Estimate the Budgeted Costs for a Job
When a customer wants to know the price of a job that will be invoiced based on usage, you must have to determine the budgeted costs for the job. You use the Job Task Lines page to do this.
- Choose the search icon, enter Jobs, and then choose the related link.
- Open a relevant job.
- Select a task line of type Posting and then select the Job Planning Lines action.
- On a new line, fill in the fields as necessary. Hover over a field to read a short description.
The Planned Delivery Date field for the planning line contains the date when usage related to the planning line is expected to be completed. It is also the date when the planning line may be shifted to a sales invoice and posted.
On the underlying job task on the Job Card page, the Start Date and End Date fields respectively contain the value of the Planned Delivery Date field on the earliest and latest job planning lines in the related Job Planning Lines page.
When you enter in the Quantity field, all total price and total cost information will be calculated and filled in for that planning line. You can edit them at any time.
On the Job Card page, you can now observe a summary of the total budgeted costs, budgeted price, billable cost and billable price for each task. On the Job Planning Lines page, you can analyze and record usage on various parts of your job, which is updated automatically as you alter and transfer information between jobs and job journals or job invoices.
This needs that you have setup a job so that the Apply Usage Link by Default is turned on. For example, for planning the lines of type Budget, you can enter the quantity of a resource and indicate what quantity to transfer to the job journal. If the type of the planning line is Billable, you can enter the quantity of the resource, and indicate what quantity to transfer to an invoice.
By comparing the quantity that has been transferred to the journal or invoice with the remaining quantity, you can quickly analyze the usage information. For more information on Microsoft Dynamics 365 Business Central Job Budgets, please contact us.