Description

Introduction: As data continues to grow exponentially, organizations must efficiently manage their e-discovery processes to meet legal and compliance requirements. Microsoft Purview provides a powerful platform for setting up and managing e-discovery cases, enabling organizations to streamline their workflows and ensure data integrity. This training course is designed to guide participants through the entire process of setting up e-discovery cases in Microsoft Purview, from initial case creation to ongoing management and reporting. By the end of the course, participants will have the skills necessary to navigate the e-discovery interface and implement best practices for case management.

Learning Outcomes:

1. Understand the fundamentals of e-discovery and its significance in compliance.
2. Gain hands-on experience in setting up e-discovery cases within Microsoft Purview.
3. Learn to manage cases, including holding, searching, and exporting data effectively.
4. Develop best practices for reporting and monitoring e-discovery cases.

Prerequisites: 

1. Basic knowledge of Microsoft 365 applications and interfaces.
2. Familiarity with legal terminology and concepts related to e-discovery (recommended but not required).
3. No prior experience with Microsoft Purview is necessary.

Table of Contents 

Session 1: Introduction to e-Discovery and Microsoft Purview

1. Overview of e-Discovery
   1. Definition and importance of e-discovery in legal and regulatory contexts.
   2. Key components and phases of the e-discovery process.
2. Introduction to Microsoft Purview
   1. Overview of Microsoft Purview and its capabilities for e-discovery.
   2. Understanding the architecture and components of Microsoft Purview.
3. Navigating the e-Discovery Interface
   1. Familiarization with the Purview dashboard.
   2. Hands-on activity: Exploring e-discovery features in the interface.

Session 2: Setting Up e-Discovery Cases

1. Creating an e-Discovery Case
   1. Step-by-step guide to setting up a new e-discovery case.
   2. Understanding case properties and settings.
2. Configuring Case Settings
   1. Options for configuring case-specific settings, including permissions and notifications.
   2. Hands-on activity: Setting up a sample e-discovery case.
3. Managing Case Roles and Permissions
   1. Understanding user roles and permissions within an e-discovery case.
   2. Best practices for managing access and collaboration.

Session 3: Data Collection and Preservation

1. Understanding Data Sources
   1. Overview of data sources within Microsoft Purview for e-discovery.
   2. Identifying relevant data types and locations for collection.
2. Implementing Legal Holds
   1. Importance of legal holds in e-discovery.
   2. Step-by-step guide to placing a hold on relevant data.
3. Managing Holds and Notifications
   1. Techniques for managing and tracking holds effectively.
   2. Overview of notifications related to legal holds.

Session 4: Searching and Analyzing Data

1. Performing Searches in e-Discovery Cases
   1. Techniques for conducting searches within Microsoft Purview.
   2. Hands-on activity: Creating and executing searches for relevant data.
2. Utilizing Search Filters and Keywords
   1. Best practices for using filters and keywords to refine search results.
   2. Understanding search syntax and query options.
3. Reviewing Search Results
   1. Techniques for reviewing and categorizing documents within the case.
   2. Hands-on activity: Analyzing search results and document metadata.

Session 5: Exporting Data and Reporting

1. Exporting Data for Legal Review
   1. Overview of the export process in Microsoft Purview.
   2. Hands-on activity: Exporting data for analysis or legal review.
2. Creating e-Discovery Reports
   1. Techniques for generating reports related to e-discovery activities.
   2. Overview of report formats and content.
3. Monitoring and Tracking Case Progress
   1. Best practices for monitoring case progress and outcomes.
   2. Utilizing dashboards and analytics tools for case management.

Session 6: Advanced Case Management Techniques

1. Managing Multiple e-Discovery Cases
   1. Strategies for managing multiple cases within Microsoft Purview.
   2. Tips for organizing and prioritizing cases effectively.
2. Implementing Best Practices for Case Management
   1. Key considerations for successful e-discovery case management.
   2. Discussion of common challenges and solutions.
3. Collaboration and Communication within Cases
   1. Best practices for collaborating with team members during the e-discovery process.
   2. Utilizing Microsoft 365 tools for communication and documentation.

Session 7: Case Studies and Real-World Applications

1. Analyzing Real-World e-Discovery Cases
   1. Discussion of notable e-discovery cases and their outcomes.
   2. Lessons learned and best practices derived from case studies.
2. Hands-on Practice: Simulating e-Discovery Scenarios
   1. Engaging in practical exercises to reinforce learned concepts.
   2. Group activity: Collaborating on a mock e-discovery case.
3. Q&A Session and Discussion
   1. Open forum for questions and clarifications.
   2. Sharing experiences and insights among participants.

Session 8: Conclusion and Next Steps

1. Recap of Key Takeaways
   1. Reviewing the main concepts and skills covered throughout the course.
   2. Discussion of participant experiences and insights gained.
2. Final Preparation Checklist for Case Management
   1. Creating a checklist for implementing learned concepts in real-world scenarios.
   2. Resources for ongoing support and learning.
3. Encouragement and Future Learning
   1. Sharing motivational insights and resources for continuous education.
   2. Encouraging participants to apply their skills in e-discovery practices.

This training course will provide participants with the foundational knowledge and practical skills necessary to set up and manage e-discovery cases effectively in Microsoft Purview, preparing them for the challenges of today’s data-driven environment.